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Document Management and Custody Services

Dirección Gerencia de Mutualia, Mutua Colaboradora con la Seguridad Social nº 02·Bilbao, Spain·EUR 433.4k·Deadline Sep 07, 2026 · 23 days left·Open·Services
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Original notice title

Spain – Filing services – Contratación de los servicios de gestión y custodia documental para los archivos definitivos para Mutualia

60/100

Opportunity Score

Needs reviewMedium complexity
ServicesOpen
Why this score?

Opportunity

60 / 100

Complexity

50 / 100

Risk factors

Structured data indicates EU-funded (isEuFunded: true), but XML notice clearly states 'no-eu-funds' under FundingProgra...

Selection criteria require proof of insurance, annual turnover, and reference services. Specific thresholds are not pro...

Deep Portfolio Analysis

Deep Company Fit Analysis

Uses:

  • Description
  • Industries & Services
  • Capabilities
  • Market & Experience
  • Certifications

Overview

Moderate opportunity

Key Facts

  • EUR 433.4k estimated value
  • Services contract
  • 1 lot
  • Duration 1 YEAR
  • Document management and custody services for definitive archives
  • Storage, organization, retrieval, and transportation of physical documents
Show full summary

This tender by Mutualia (Spain) seeks document management and custody services for definitive archives. It is an open procedure with one lot, valued at EUR 433,383.56, covering the Basque Country provinces (Álava, Guipúzcoa, Vizcaya). The contract is for 1 year, with an option to extend? Not mentioned. Documents are available online, but only the notice was analyzed. There is an inconsistency regarding EU funding: structured data indicates EU-funded, but the XML notice states no EU funds. Award criteria are heavily weighted towards quality (53%) with price at 47%.

Risks

Structured data indicates EU-funded (isEuFunded: true), but XML notice clearly states 'no-eu-funds' under FundingProgra...

Selection criteria require proof of insurance, annual turnover, and reference services. Specific thresholds are not pro...

Analysis may be incomplete

Only part of the procurement documentation was analyzed. Additional eligibility requirements, certificates, or submission documents may exist in the remaining tender documentation.

Key Requirements

Technical

  • Proof of liability insurance (Seguro de indemnización)

Administrative

  • Electronic submission required
  • Spanish language (documentation and communication)

Award Criteria

Lot 1

Price criterion weight 47. — 47%Communication possibility in Basque (weight 3). — 3%Business continuity plan and incident management (weight 5). — 5%Transport elements assigned to service (weight 4). — 4%Procedure for purging and confidential destruction of documentation (weight 2). — 2%Containers and archive materials (weight 3). — 3%Management of requests, inquiries, deliveries, and returns (weight 3). — 3%Facilities for document custody (weight 4). — 4%Specific measures for confidentiality, information security, and personal data protection (weight 3). — 3%Environmental measures linked to contract execution (weight 5). — 5%Methodology for collection, initial transfer, and transport of documentation (weight 4). — 4%Organization of team and human resources assigned to contract (weight 5). — 5%Procedure for document custody and preservation (weight 4). — 4%Document management software program (weight 4). — 4%System for inventory, coding, indexing, and document traceability (weight 4). — 4%

Buyer

Location

Bilbao, ESP

Buyer profile

Open profile

Identifier

50265410045661

Activity

General public services

Lots (1)

LOT-0000

Document Management and Custody Services

Provision of document management and custody services for Mutualia's definitive archives. Includes storage, retrieval, transportation, and destruction of documents. Place of performance: Basque Country (Álava, Guipúzcoa, Vizcaya). Duration 1 year.

ServicesEU fundedElectronic submission

EUR 433.4k

Estimated value

Location

ES211, Spain

Duration

1 YEAR

Category

Filing services

Award Criteria

Price

Deadline

Deadline Sep 07, 2026

Procurement Details

Publication date
06 Jul 2026
Languages
Spanish

Reference metadata

Legal basis
32014L0024

Reference IDs

Tender ID
468001-2026

Documents (1)

Procurement document 1

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